VOLUNTEER MINISTRY JOB DESCRIPTION
Position: Volunteer Coordinator
The volunteer coordinator is a very important and central position in the success of management and screening of volunteers and staff. This person’s role is to define, direct and implement the process in their parish and relieve the clergy staff from this central role.
Note: The first year of this program, from start up through to implementation, will be more labour intensive. Once the program is implemented, it will take much less time unless you have a large turnover of volunteers at any given time.
· Attend a diocesan training session
· Meet with clergy and other lay leaders to design your parish process
· Communicate with the parish the issue of management and screening for volunteers and staff through various methods ( i.e. newsletter, vestry, parish meeting, letter, sermon etc.)
· List all positions both professional and lay in your parish
· Distribute job description template to volunteers and staff and have them write preliminary job descriptions
· Use preliminary job descriptions to complete a risk assessment on each position
· Arrange a meeting with each volunteer/staff to discuss the position they are currently fulfilling or about the take on (this meeting can be done by you or by another person who will act in supervisory position such as a church school coordinator meeting with each church school teacher)
· In the situation of volunteers, insure you have all the necessary information from your parish list and if you don’t you will need to request it
· In the case of an employee, it is appropriate to obtain both an application and a resume for the position which
· Request police record checks for those positions your parishes deems them necessary and fill out volunteer declaration once they have been seen by yourself or a clergy person
· Finalize job descriptions
· Ensure that training opportunities are available for all volunteers and staff
· Check in with volunteers and staff to ensure that support is being provided and that they are feeling positive about their role
· Check with supervisors to insure that annual evaluations procedures are carried out
· Provide an opportunity for recognition and celebration of your volunteer and staff efforts
· Be aware of any changes in volunteer and staff positions and begin the process again with all position changes
· annual review of all positions
· the ability to be very organized and works well with detail
· committed to the process of the management and screening of volunteers and staff
· an ability to work well with a variety of people
· uphold the parish policy regarding “A Safe and Spiritual Environment”
· will comply with the policies and guidelines of the Anglican Diocese of Niagara regarding confidentiality and not communicate or divulge confidential information
· under the direst supervision of the rector
· support and training is available from the diocesan program office
· all volunteers and staff who work within your parish programs
· communication with the parish as a whole regarding the process
· 2 references
· police record check
· 2 years, renewable
Benefits to the Volunteer
· the opportunity to have a profound effect on the overall health of your congregation from the perspective of those who are staff, those who volunteer or are participants in your activities
· the opportunity to get to know how the parish functions from the volunteer’s and the participant’s perspective
©2002 Diocese of Algoma
(Used with permission from the Incorporated Synod of the Diocese of Niagara)
May 10, 2002